Napkin EPOS is a company with offices in Kingston upon Thames that specialises in creating custom-made electronic point of sale (EPoS) solutions, specifically tailored for small or mid-sized businesses that provide hospitality services (restaurants, pubs, clubs, bars, hotels, etc.), as well as accounting and bookkeeping companies. Since 2019, the company’s partnered with Liquid Accounts for the purposes of their accounting software.
Together with Liquid Accounts, Napkin EPOS offer cloud-based, user-friendly software that can be customised to suit your company’s unique wants and needs. Since the software is cloud-based, you can use it whenever and wherever you want to. All you’ll need is internet access to log in to your Liquid account. Read on to learn more about Napkin EPoS’ main features, pricing, and company background.
Sections
Features
The best thing about Napkin EPOS’ software solutions is that they’re flexible and can be tailored to suit your business needs. They’re suitable for any business in the hospitality industry – from small coffee shops to large restaurant chains and hotels.
Napkin EPOS doesn’t sell hardware, so to use the Napkin EPoS solution, you’ll need to buy some of the following devices:
- Android smartphone or tablet
- A thermal printer, preferably 654 LAN or Star TSP 143
- A cash tool drawer with an integrated connector RJ11
- A router for stable WiFi access
- SumUp card terminal (only if it is required)
Once the technical team installs the EPoS on your devices, you’ll also get the following:
- A unique Napkinbox
- A site for technical support
- 24/7 technical support via email
Here’s an in-depth list of all the features of the Napkin EPOS software solution.
Integration with SumUp: Napkin EPOS’ software comes with a SumUp integration. SumUp is a payment tool that reads credit and debit cards and allows contactless payments or payments by entering the PIN number. It’s an excellent solution for small-sized businesses as it will enable your customers to pay their bills fast and straight from their table. There’s a 1.69% charge when you use the credit or debit card terminal and a 2.5% charge whenever your customers make payment online through their smartphone.
By using the SumUp integration, you can create and manage discounts or adjust fixed prices, get access to any product’s cost, or write down comments when you get a specific order. For example, if you get an order from a customer saying they are allergic to an ingredient, you can add a comment through the SumUp integration. Your staff will see the comment instantly and know it’s necessary to exclude a specific ingredient from the order.
Affordable price: Napkin EPOS offer a very reasonable and cost-effective electronic point of sale, making it the perfect option for small-sized companies. It’ll only cost you £10 plus VAT expenses per month to use this software. To learn more about Napkin EPOS’ monthly fee and free trial, read our Pricing section below.
Mobile device: The software comes with a mobile terminal for payment that your staff can even fit into their uniform pockets and take with them all the time. Your customers will be able to pay their bills straight from their table.
Modern UI design: Another thing that makes this EPoS solution stand out is its modern, sleek, and straightforward user interface design. Your staff won’t have any problems mastering all its features in a few days or so with the help of Napkin EPOS’ technical team.
Quick access: Besides its innovative and accessible user interface, the software can be accessed fast through an Android smartphone or tablet. Simply enter your account details, and you’ll see all the transactions that were made.
By using your smartphone or tablet, you can also amend tables or adjust open tabs, edit the floorplan and work schedule, and log off specific users of the software if necessary. Napkin EPOS also offers a small box-shaped device in their EPoS package from which the EPoS will run 24/7.
Multiple printers: If you need printers for receipts or cash-off, you can let Napkin EPOS know to include them in your customised software solution. Printers for the till are an excellent asset for businesses that want to offer simple and fast payment transactions for their customers. Plus, they can help you enhance your security since they’ll be connected automatically to the software and always print out the accurate amount.
Adjustable layout: Not only is the software easy to use, but it is also adjustable as you can customise it as you wish. You can select various different colours for all the till items so you and your staff can distinguish them quickly and add as many categories as you’d like. You can also add auto filter options, so when you search for a specific item or category, you’ll get auto suggestions while typing.
Daily reports: Every time you enter the Napkin EPOS accounting software through your Liquid account, you’ll get access to data reports with specific details about payments, credit lines, or deposits categorised in various charts. You can access these reports any time you log in to your account and use them to compare and contrast how your business performs in different timeframes. By analysing these reports, you or your staff can develop a strategy to improve specific aspects of your business if necessary.
Inventory control and stock management: Regardless of whether you have a small, medium, or large-sized business, you’ll need to manage your stock and control your inventory in order to keep close track of how your business is performing. With Napkin EPOS’ software solution, you can create any type of order for delivery and keep an eye on your stock levels. Every time they fall to the bare minimum, you’ll be alerted to restock immediately.
Also, you can link any type of stock product straight to the software of your suppliers and monitor all the deliveries of stock items, the VAT expenses, and their costs. You can also adjust the names of the till items, monitor all of your items’ current availability, and write down names for specific products, such as cocktails or other unique beverages.
Integrate Liquid Accounts: If you purchase the accounting software you’ll get it with full integration of Liquid Accounts’ browser-based tool. Through this integration, you’ll gain access to each transaction every day, get a report of the number of sales at the end of each working day, and create customised orders for your suppliers. As each business functions uniquely, the integration can be tailored to suit your company’s needs.
Technical support: Anytime you or your staff encounter an issue with the EPoS system, they can call Liquid Accounts or email them to ask for assistance. If necessary to fix a problem in person, their team will assist you at your company’s premises as soon as possible, at any location throughout the United Kingdom.
Additional Features
In addition to the main features and integrations you’ll get by purchasing Napking EPOS’ software, you can also get Liquid Payroll to manage and monitor your company’s payroll. This tool is very easy to use, and getting the hang of it won’t take longer than a day or two.
Its primary purpose is to handle various payments that you need to provide to your company.
Here are the following statutory payments you can manage with the help of Liquid Payroll:
- Maternity or paternity pay
- Shared parental or adoption pay
- Payroll cycles, such as four-week, quarterly, annual, fortnightly, or weekly payments
- Furlough pay
- Statutory pay during sick leave
Here are the main features of Liquid Payroll:
Printing payslips: With this tool, you can print payslips or send them via email in electronic format. You can also print various data reports, such as yearly or three-year tax analyses. In addition to payslips, the tool calculates and creates reports on HMRC payments per month or for a three-month period.
Data on real-time changes: The tool provides you with information on any payment-related change that happens in your company. It will create complete reports on all the payments, and you can also track the process of verifying your company’s insurance number. You’ll also have the option to retrieve notices on student loans, tax coding, or notification payrolls automatically.
Automatic enrolment for pension eligibility: Liquid Payroll will automatically assess whether your employees are eligible for pension and keep track of the audit trail and pension-related paperwork. Also, since the tool is connected to Liquid Accounts’ software, it will automatically send the payroll statistics straight to your electronic point of sale. You’ll be able to keep track of your employees’ payroll status through your personal account and access them from any device, such as a laptop, desktop computer, smartphone, or tablet.
Multiple access: If you want to, you can give access to the tool to several employees simultaneously. They can create their accounts and enter their personal payroll information. When you allow them to access Liquid Payroll, they’ll be able to enter information on their own and see any changes that happen to their account. You can, however, control the specific categories they can see or edit.
Liquid Payroll Pricing
If you wish to subscribe to use Liquid Payroll, you can choose one of the following plans:
Ten employees: £150 yearly or £15 per month
Twenty employees: £300 yearly or £30 per month
Thirty-five employees: £500 yearly or £50 per month
Fifty employees: £700 yearly or £70 per month
One hundred employees: £1300 yearly or £130 per month
To get a pricing plan for more than one hundred employees, you can contact Liquid Accounts and ask for a custom-made plan.
Pricing
Napkin EPOS and Liquid Accounts offer customised EPoS solutions for a very affordable price, and the first month is free of charge. You can use the free trial to decide whether you’d like to continue using their software or not. However, even though there’s no requirement to pay anything during your first-month trial, you must create a Napkin account and leave a £70 deposit. In case you want to stop using their EPoS before or once the trial is over, you can cancel the contract by accessing it online. Once you do that, you’re going to get your deposit money back in just a few days.
If you decide to purchase their EPoS after the 30-day free trial, you’ll have to pay only £10 every month, plus VAT expenses. With VAT, the EPoS will cost you £12 on a monthly basis.
In addition to the price you pay to use their EPoS system, you can also purchase Napkin EPOS’ portable card terminal SumUp Air Reader for only £19. You only pay a one-time fee for this device, and you can use it as long as you want to.
To get more information on Napkin EPoS pricing, you’ll need to send a message to Napkin EPOS through their main website or Liquid Accounts via phone (01614135050), email (support@liquidaccounts.com), or by sending a message. For those interested in testing out their EPoS system, you can get a two-week free trial by creating an account through Liquid Accounts’ website.
If you’re interested to learn more about the software’s performances firsthand, you can test out the Napkin demo here by typing out the following password: 5555. If you want to check out their ordering demo, you can do so online.
Company Background
Based in the United Kingdom, Napkin EPoS and Liquid Accounts are two joint companies that sell innovative and easy-to-master EPoS solutions for bars, cafes, restaurants, and other hospitality services. Liquid Accounts is based in Manchester and was launched in 2005, and Napkin EPoS is based in the charming town of Kingston upon Thames and was founded in 2016. Both companies provide their services throughout any city located in the United Kingdom.
The current director of Liquid Accounts is Anthony Boggiano, and Colin Maher is the Director of Operations. Although Liquid Accounts is a small-sized company with a dozen employees, they’ve received several awards for their outstanding services.
Napkin EPOS and Liquid Accounts offer software solutions that can be tailored to meet the needs of companies that offer accounting and bookkeeping services, too. Their EPoS solutions are affordable and straightforward, so be sure that it won’t take your staff a long time to learn how to use all of the tools and features.
Napkin EPOS offer electronic point-of-sale solutions that are the most suitable for small-sized businesses due to their pricing requirements and structure.
Reviews
There are no available reviews on Napkin EPoS or Liquid Accounts, except the positive reviews available on their official website written by some of their clients, such as Donnelly Bentley, Comtec Presentations, and Beacon Heating & Boiler Supplies Ltd.
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