Dext is a London-based accounting and business expense management software provider for finance teams, accountants, and business owners. Their services are available for international businesses of all sizes, offering tools that automate day-to-day expense management and simplify bookkeeping, finance, and accounting tasks.
Let’s learn more about Dex’s products and their main tools and features before we conclude with the available subscription plans, company background, and online reviews.
Accounting Software for Business Owners, Bookkeepers and Accountants
Dext Prepare is expense management software that contains tools and features designed to meet the unique wants and needs of companies, bookkeepers, and accountants. It is available on a cloud-based platform, which can be accessed via the website or by downloading the free mobile app.
The software is designed to help businesses and accountants classify and manage all their paperwork digitally. It allows users to upload documents such as accounts payables, receipts, and bank forms.
Dext Prepare automatically saves all the necessary data and syncs it to the third-party integration that allows you to manage your accounting. You won’t need to type anything by hand since the software tracks and saves all relevant data.
Dext Prepare Features for Business Owners
Here’s a list of some of the software’s tools and features that can be useful for business owners.
High-level accuracy: The software processes and saves all necessary data with an approximate 99% accuracy. It detects mistakes and repetitions and automatically deletes them.
External integrations: The Prepare tool can be equipped with various accounting and bookkeeping software. It also supports more than 11,500 banking businesses.
User-friendly design: The platform has a user-friendly interface and can be accessed by logging in to your account via the website or the free mobile app.
Report download: You can track any changes in your budget management by downloading daily data reports on your overall performance and incoming and outgoing transfers.
Time-saving: Dext found that the Prepare tool allows accountants and finance managers to save approximately 5.5 hours of work per customer monthly.
Free trial: If you apply for the free demo trial, you can try Dext Prepare for two weeks without paying any fees.
Dext Prepare Features for Bookkeepers and Accountants
By optimising the expense management software for bookkeeping and accounting, you can automate and sync your company’s accounting and finance workflows.
Here’s a list of some of its tools and features:
Receipt images: Instead of uploading your receipts, capture photos of them via the mobile app. The images are automatically saved and archived, so you can always find and download old receipts.
Image scanner: The mobile app scans receipts and other images and automatically saves them on your dashboard.
Collaborative workflow: Multiple employees can work on a specific document simultaneously by logging into their Dext account. To gain access, they must receive an invite from the admin account holder.
Data encryption: All data is secure from third-party breaches as the software automatically encrypts it as soon as any type of payment is processed.
Expense overview: The software creates overview reports on your expenses, payments, and incoming and outgoing money transfers.
Third-party integrations: Dext can be connected to accounting and bookkeeping software integrations like Sage, Xero, and QuickBooks, among others.
Document collection: Submit and save various documents, such as receipts and accounts payable, and send them to Dext’s software via the drag-and-drop button or by email. The software will automatically save them into different categories.
Accounts payable management: Keep track of all your past and current invoices with the tool for invoice management. You can also download reports on your invoices and schedule automatic invoice submissions in advance.
Tailor-made rules: Create customisable regulations to categorise your daily expenses into various categories. Monitor Dext’s reports on your daily expenses and download them after selecting specific dates you’re interested in.
Additional Tools
In addition to the main features of Dext Prepare, the company developed two additional tools for easy expense management and documentation accuracy.
Dext Commerce
Dext developed the Commerce tool to help accountants and bookkeepers automate their company’s day-to-day sales insights. This tool lets you download in-depth data reports and filter out specific timeframes you’re interested in.
Here are the steps you need to take in order to use this tool’s features.
The first step is to retrieve the data from third-party integrations so the software can track all your sales. You can choose integrations from which you’d like it to retrieve sales, such as Amazon, Shopify, eBay, PayPal, Etsy, WooCommerce, Stripe, and more.
The second step is consolidating and categorising the data using separate filters, such as expenses, reimbursements, payments, sales, money transfer methods, taxes, shipping rates and fees, and refunds. The software automatically categorises the data and creates exportable formats.
Once separated into various categories, you can export your data directly to your accounting integration, such as QuickBooks, Sage, or Xero.
Dext Precision
The Precision software tool helps accountants and bookkeepers keep track of their clients’ expense data. It provides real-time data insights about your customers. It automatically sends alerts whenever you need to reassess incomplete, inaccurate, or repetitive information.
Just like the Commerce tool, it can be synced with accounting integrations, such as QuickBooks or Xero, and all the data from Precision will also appear on the third-party apps.
You can access its features through the dashboard from the mobile app or cloud-based platform. Here’s what’s included in the dashboard:
- Health score feature
- Filters and tags
- Expense metrics
- Customer sales and real-time updated activity
The tool automatically updates the data insights whenever your client’s payments change. Therefore, if you use the tool from the mobile app, you’ll always be able to keep track of their expenses, even on the go.
In addition to the real-time expense insights, the tool has a health score feature that automatically filters out incomplete data and allows you to fill in the missing gaps as quickly as possible. You can also create tailor-made workflows and templates and allow access to your employees. Several staff members can work on one workflow at the same time.
Dext Prices and Fees
Dext offers multiple subscription options for accounting firms and small and mid-sized companies. They also offer free trials so you can test their products before subscribing.
Here’s a list of Dext’s monthly and yearly subscription plans.
Dext Prepare
There are two types of Prepare subscriptions – Essentials and Advanced for bookkeepers and accounting companies, and three options for small and mid-sized companies.
Essentials
The Essentials plan costs £189.74 if you opt for the monthly subscription. If you subscribe to the yearly plan, you’ll pay a lower price of £165.00 monthly.
This plan includes up to 10 clients, and you can create as many employee user accounts as you want. The features include:
- Tool for collecting multiple documents
- Data processing tool
- Automatic accounts payable collection
- Data optimisation
- Third-party API integrations
- Client and bank rules
- Client messaging
- Expense and payment reports
Advanced
The Advanced plan’s monthly subscription costs £201.24. If you choose the yearly plan, the price is £175.00 monthly. You can create unlimited user accounts, and the subscription can cover up to 10 clients.
The plan includes all the Essential features plus several additional ones, such as:
- Automated splitting of PDFs
- Data insights tool
- Client metrics tool
Small and Mid-Sized Companies Subscriptions
If you’re a small or mid-sized business that wants to subscribe and use Dext’s expense management software, you can opt for one of these options:
- Maximum five user accounts: This plan allows you to create up to 250 documents monthly. The monthly fee is £23, and the yearly cost is £276, plus VAT expenses.
- Maximum of 10 user accounts: This plan allows you to create up to 500 documents monthly. The monthly fee is £45.5, and the yearly cost is £546, plus VAT expenses.
- Custom plan: The custom plan allows you to create as many documents as possible. The starting point is 15 user accounts and 750 documents monthly, and if you choose to make more accounts, you’ll pay extra. The subscription costs £68 monthly and £816 yearly, plus VAT expenses.
Dext Commerce
There are three Commerce subscription plans – Growth, Growth Bundle, and Growth Custom. The main difference between Growth and Growth Bundle is the number of clients and transactions you can make per client.
- Growth: The Growth subscription plan costs £31.25 monthly, plus VAT fees. To use this plan, you have to subscribe for one year, and you’ll only get one client with up to 1000 money transactions.
- Growth Bundle: This plan allows you to have up to five clients and process up to 1000 transactions per each one. It costs £125 monthly, plus an extra VAT fee.
- Growth Custom: The Custom plan costs £250 monthly, and you can manage up to 10 clients and process a maximum of 1000 transactions per client. What makes the Custom subscription different from the rest is that you can create tailor-made bundles that will meet each client’s wants and needs.
Dext Commerce Features
The Dext Commerce subscription plan contains the expense management software with additional tools and features. You can optimise it to fit the unique needs of your staff and company.
Here’s a list of all the features you’ll get to use once you subscribe to any of Dext Commerce’s subscription plans:
- Third-party integrations: The expense management software can be integrated with accounting, eCommerce, and payment systems, such as QuickBooks, eBay, Xero, Amazon, Shopify, Etsy, Walmart, Paypal, Wix, Stripe, OnBuy, Square, and more.
- Multiple international currencies: You can transfer money in global currencies.
- Automatically archived payment receipts, accounts payable, bills, refunds, etc.
- Domestic and international multiple money transfers
- Transactions archives
- Tax data and tax regulations
- Mappings of expense data, transactions shipping, self-service, etc.
- Customer and platform data saved/exported in a contact list
- Bulk data exportation, pre-scheduled data exports, etc.
- Billable payments tool
- Track and monitor departments, classes/categories, and locations
- Staff management: The admin account can create multiple employee accounts and limit access to specific tools and features for each account holder.
Dext Precision
By subscribing to Dext Precision, you’ll get access to the expense management software and optimise it with multiple tools and features.
You can choose out of these four Precision plans:
- Maximum 20 clients: £100 monthly
- Maximum 30 clients: £150 monthly
- Maximum 40 clients: £200 monthly
- Over 40 clients: Custom
The Precision plans contain the following tools and features:
- Pre-integrated QBO and Xero
- Dashboard tool
- Sandbox tool for client data analysis
- Performance tracking and analytics
- Integrated workflows that can be accessed by multiple users
- Insights in payments, money transfers, assets, etc.
- Customer data tracking with the Health score tool
- Account merging
- Quality assurance of your saved data
- Spending analysis and tracking
Company Background
Founded in 2010, Dext is a multi-awarded London-based accounting software provider for businesses of all sizes. The company specialises in developing software for advanced bookkeeping, accounting expense management, and business-related payment management.
Today, over 700,000 companies worldwide use Dext’s software solutions. Since October 2022, Sabby Gill has been the company’s managing CEO. Emily Westgate is the current CMO, Glen Foster is the CRO, and Nick Gilhespie is the CFO.
Some of Dext’s international clients are:
- Caldwell
- Shift
- Pure
- Accounts + Legal
- Insert Coin Accounting
- Westcotts
Dext has won multiple awards, such as the “Best Accounting Cloud-Based Software Company” award in 2023 at the SME News IT Awards, “Best Integrated Accounting Software” in 2022 at the SME News Finance Awards, and “Best Accounting and Pre-Accounting Automation Specialists” in 2023 at the Worldwide Finance Awards powered by Acquisition International.
The company is registered at Unit 1.2 Techspace Shoreditch, 25 Luke Street, London, UK, EC2A 4DS.
You can submit questions by filling out the questionnaire on Dext’s website or looking for answers to FAQs on the Help page. If you have any questions about the accounting software, call +44(0)2036995005. For any other customer support-related enquiries, email support@dext.com.
To receive updates on Dext’s products, follow their blog page and subscribe to their newsletter. On this page, you can sign up for workshops, seminars, and webinars on accounting and finance management, and you can stay on track for new job opportunities at Dext.
One more thing – Dext created an online community for bookkeepers and accountants called Orange Select. Click here to join if you’d like to create an account and network with other professionals from your field.
Online Reviews
Dext has over 1300 reviews on Trustpilot and an average score of 4.0 out of 5.0 stars. The latest reviews mention that the company’s accounting and business software solutions are easy to use, and customer support is always available and helpful.
The company also has 237 reviews and a median score of 4.6 out of 5.0 stars on G2. It also has 139 reviews on Capterra, with an average score of 4.2 out of 5.0 stars, and 45 reviews on TrustRadius, with a median score of 9.2 out of 10 stars.
Dext’s Receipt Scanner mobile app has over 2600 reviews and an average score of 4.1 out of 5.0 stars on Google Play and 2500 reviews on the Apple Store, averaging 4.7 out of 5.0 stars.